The 2 most important things to include...
- The fact that you are leaving and a date when your resignation is effective from.
- Thank your employer for the opportunities you have had during your employment.
It's better to resign in person, and then follow up with a formal resignation letter. However, if you need to send a resignation email, write it as professionally as you would a resignation letter on paper. Keep it as simple, brief and as positive as possible:
- Keep it brief - your resignation letter should be brief and to the point. You don't need to include lengthy explanations about why you are resigning.
- Include a Reason - if you're resigning under positive circumstances, its fine to include the reason. If you're resigning because it's a bad job, there's no need to mention the gory details. Keep it professional.
- Offer to help - if it's feasible, offer to help during your notice period with a hand over, or even helping to look for your replacement.
- Give notice - Depending on the nature of the business you may need to work your full notice period, or may be offered gardening leave.
- Colleagues - Make sure you have the contact information for everyone you need to keep in touch with after you're gone.
- Don't vent - even if hate your job, don't say it. Its important to stay professional.
- Don't be negative - when you're talking about your resignation with co-workers, try to emphasise the positive and talk about how the company has benefited you, even though it's time to move on.
- Don't brag about your new job - even if you just got the best job in the world, don't brag about it. Is there really any point in making your soon to be ex-colleagues feel badly that you're leaving - both because they'll miss you and because you've got a great job to go to?
- Don't forget to ask for a reference - ask your boss and colleagues if they would be willing to give you a reference. If they agree, ask them to write you a LinkedIn recommendation also.